Guides for manpower and security agencies
Plain-language guides for labour contractors: rate per post, 26 vs 30 day salary, advances, CLRA registers, client billing, PSARA licence and proxy attendance.
By HaazriPro Team · Last updated
Contract staff attendance: the complete guide for labour contractors
How labour contractors take attendance across sites: registers vs Excel vs biometrics vs face photo, offline sites, status codes, month end and disputes.
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Why name-based attendance registers cause pay disputes
Why attendance registers marked by name lead to proxy attendance and wrong pay at multi-site agencies, and how marking attendance by face photo prevents it.
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Attendance without a biometric machine: the options for contract staff at client sites
How to take attendance without a biometric machine: what face photo marking, GPS selfie apps and registers each prove for contract staff at client sites.
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Offline attendance for sites with no network
How to take staff attendance at basements, construction sites and remote posts with no mobile network, and how offline marks sync without duplicates.
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Attendance across multiple client sites
How agencies track attendance across many client sites: assigning staff to sites, supervisors per site, transfers mid-month, and billing each site correctly.
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Attendance codes explained: P, A, HD, L, OT and WO
What attendance codes like P, A, HD, L, LV, OT and WO mean on a muster roll, how each one counts for pay, and how to avoid ambiguous codes such as a bare L.
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Back-filled and late-marked attendance: how to catch it
Why back-filled and late-marked attendance causes wrong pay and billing, the warning signs in a register, and how marking time stamps make it visible.
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How to calculate salary for contract staff (daily and monthly wage)
How to calculate salary for contract staff: daily vs monthly wage, 26 or 30 days, half-days, leave, overtime, advances, deductions and the salary sheet.
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26 days vs 30 days: how to calculate salary for contract staff
Should you divide a monthly salary by 26, 30 or the days in the month? How each method changes per-day pay and absence deductions for contract staff.
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Half-day salary calculation for contract staff
How to calculate pay for a half-day for daily-wage and monthly staff, when to mark a half-day instead of late, and how half-days show on the salary sheet.
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How to handle advances to contract staff without disputes
How to give, record and recover salary advances for contract staff without disputes: a simple ledger, deduction limits and what to do when advance exceeds pay.
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Overtime rules for contract staff in India
Overtime rules for contract staff under the Code on Wages: when overtime starts, the twice-the-normal-rate rule, 12-hour shifts and recording overtime hours.
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Manpower costing and billing: how contractors price and bill staff
How manpower and security agencies price a post and bill the client: cost build-up, reliever, PF, ESI, bonus, service charge, tenders, staff-days and GST.
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How to calculate manpower rate per post
How manpower and security agencies build a rate per post: minimum wage and VDA, reliever, PF, ESI, bonus, uniform, service charge and GST, with an example.
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How to quote for a security or manpower tender
How to prepare a price bid for a security or manpower tender: reading the bid format, building the rate per post, statutory costs, service charge and pitfalls.
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How to bill a client for manpower: staff-days, OT and GST
How to bill a client for manpower and security services: staff-days, overtime, GST at 18% and reverse charge, with a worked example and a free bill format.
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GST on manpower and security services, including reverse charge
GST on manpower supply and security services: the 18% rate, when reverse charge applies to security services, CGST vs IGST, and what the invoice must show.
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Why contractors under-bill, and how staff-day proof fixes it
Where manpower contractors lose money on monthly bills: missed staff-days, unbilled overtime, stale rates after wage revisions, and how attendance proof helps.
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Compliance checklist for labour contractors in India
A plain-English compliance checklist for labour contractors in India: licences, registers, PF and ESI, wage payment, principal employer duties, Labour Codes.
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Registers a labour contractor must keep: the new forms and the old CLRA list
Contract labour registers in 2026: the three registers under the Labour Codes, the old CLRA forms XIII to XXIII, how long to keep them, and what changed in May.
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Labour contractor licence: who needs one and how to apply
Who needs a contract labour licence under the Labour Codes, the threshold of 50 contract labour, how to apply, validity, and what changed from the CLRA licence.
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PSARA licence: process, documents and fees for a new security agency
How to get a PSARA licence for a private security agency: eligibility, documents, fees, training tie-up and timelines, from an operator's point of view.
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PF and ESI registration for manpower contractors
When a manpower or security agency must register for PF and ESI, the wage limits and contribution rates in 2026, and what principal employers check.
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What the principal employer can ask you for
What a principal employer is responsible for when it uses contract labour, and the documents it can ask the contractor for: wages, PF, ESI and registers.
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The new Labour Codes: what changes for labour contractors
What the four Labour Codes, in force since 21 November 2025, change for labour contractors: wages, overtime, registers, licences, PF and ESI, with sources.
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More guides
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VDA explained: variable dearness allowance in minimum wages
What VDA (variable dearness allowance) is in minimum wages, how and when states revise it, and what a VDA revision means for your staff pay and client rates.
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The national floor wage and the Code on Wages
What the national floor wage is under the Code on Wages, 2019, how it relates to state minimum wages, and what it means for contractors paying contract staff.
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How minimum wage revisions change your client rate
When the minimum wage or VDA goes up, your cost per post goes up the same month. How to work out the new rate and pass the revision on to your client.
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How to start a manpower supply business in India
An operator's guide to starting a manpower supply business: registrations, licences, pricing your first contract, hiring, attendance and getting paid.
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How to start a housekeeping services company in India
How to start a housekeeping and facility services company in India: registrations, pricing per staff, multi-site supervision, attendance and monthly billing.
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Construction labour muster roll and daily-wage attendance register
How construction labour contractors keep a muster roll and daily-wage attendance register across sites: gangs, half-days, advances and sites with no signal.
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Turn daily attendance into salary sheets and client bills
Supervisors mark attendance by tapping each staff member's face photo, even offline. The salary sheet and the client bill are ready at month end.
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