Housekeeping and facility management staff attendance
HaazriPro is a housekeeping staff attendance app for facility management companies. At each client site the supervisor taps each housekeeping staff member's face photo to mark the shift, even without network, and HaazriPro turns the month's marks into a salary sheet and a bill for every site. No biometric machine to install at each building.
By HaazriPro Team · Last updated
Why is attendance hard in facility management?
Facility management runs on many small teams in many buildings: four housekeeping staff at an office floor, six at a hospital wing, two at a showroom, a pantry boy at a bank branch. Shifts start early, supervisors cover several sites, and staff are often moved from one building to another when someone is absent. The client checks headcount against the contract every day, and your bill at month end.
- Many sites, few supervisors. One supervisor may visit five buildings in a morning. Paper registers stay behind at each site and come back late, if at all.
- Daily shuffling. When someone is absent at one site, a person from another site covers. On paper, that person often ends up marked at both, or neither.
- Similar names. Large housekeeping rolls have many similar names, and a tick on the wrong row is easy.
- Headcount disputes. If the client's facility manager counted three people and your register says four, you need proof.
- Biometric machines do not travel. A fingerprint device needs a wall, power and upkeep at every building, and it cannot follow staff you move between sites.
How does HaazriPro work for housekeeping teams?
- Create each client site, with its billing rate per staff-day and the shifts it runs.
- Add staff with a photo and assign them to a site and shift. The site's grid shows only the faces assigned there.
- The supervisor taps faces at shift start: present, late with the time in, half-day, paid leave, overtime, absent, or transferred.
- Moved someone to cover another building? Mark them transferred at the site they left and present at the one they joined. A person can be present at only one place at a time, so nobody is counted twice.
- Month end: the salary sheet and each site's bill come from the same marks. Export them and share on WhatsApp.
Supervisors use their own basic Android phone. Marks are saved on the phone first and sync when there is network, so basements and service floors with no signal are fine. HaazriPro is not face recognition: the supervisor taps the photo, and no biometric data is collected.
What do facility companies get?
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Face-photo grid per site
Tap a face to mark the shift; colour shows each status.
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No hardware at sites
No fingerprint device to install, power or repair in each building.
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Transfers between sites
Cover an absence at another building without double-counting.
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Bill per site
Staff-days × the agreed rate for each building, with proof.
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Salary sheet
Days, half-days and leave, with overtime hours recorded and added to the sheet, minus advances.
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Back-fill audit
See which marks were recorded after the day they are for.
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Site profit and loss
Billing against wage cost for each site, every month.
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9 languages
Supervisors can work in their own language.
How do you prove headcount to the client?
Every mark is made by a supervisor at the site, against a named staff member's photo, and records when it was made. When a client questions a day, you can show who was marked at that site on that date and when the mark was recorded. Marks recorded after the day they are for are flagged for the owner, so you see a back-filled register before your client does. The billing report then counts only the staff-days actually marked at that site.
How does billing work across many buildings?
Each site has its own billing rate per staff-day. At month end, the billing report multiplies the staff-days worked at each site by that rate. A half-day counts as half a staff-day. If your contract bills a monthly rate per post instead, divide it by the days the post is manned to get a staff-day rate; the free site billing calculator and the manpower bill format help with the arithmetic. GST on housekeeping and manpower supply is normally 18%; confirm your contracts' treatment with your CA.
How do you roll it out across your sites?
- Add your client sites, with their shifts and the billing rate per staff-day in each contract.
- Import your staff list from Excel on the web panel, then take each person's photo on the phone the next time the supervisor visits.
- Assign staff to sites and shifts, so each building's grid shows the right faces.
- Give each supervisor their sites. They see only the buildings they cover.
- Run the first month alongside your registers, and compare the salary sheet and the site bills before you switch fully.
Starting with the buildings that cause the most headcount questions usually pays off fastest. Once supervisors are used to tapping faces at shift start, adding the remaining sites is a matter of assigning staff. Owners see everything on the web panel; supervisors work on their phones, in their own language.
What does it cost?
₹499 a month, or ₹349 a month billed annually, for up to 500 staff, with unlimited sites and supervisors. No device to buy for each building. The first 30 days are free, with no card.
| Need | Biometric device per site | HaazriPro |
|---|---|---|
| Hardware at each building | A device, wall space and power | None; the supervisor's phone |
| Staff moved between sites | Usually enrolled on each device | Reassigned in the app |
| Site with no network | Depends on the device | Marks sync later |
| Biometric data | Fingerprints or face templates stored | None; a photo is tapped |
| Salary and bills | Separate software or Excel | Built from the same marks |
Which free guides and tools help facility companies?
- How to start a housekeeping services company: registrations, pricing per staff and supervising many sites.
- Attendance across multiple client sites: assignments, transfers and billing each site.
- Manpower rate calculator: what to quote per post.
- Monthly attendance sheet: a free Excel muster roll for now.
- How to bill a client for manpower: staff-days, overtime and GST.
Frequently asked questions
Do I need to install anything at the client's building?
No. Supervisors mark attendance on their own Android phone. There is no device to fix on a wall or to power.
Can one supervisor cover several buildings?
Yes. A supervisor is assigned the sites they look after and marks each site's grid in turn.
What if a staff member covers an absence at another site?
Mark them transferred at the site they left and present at the site they joined. They are counted once, at the right site, for the bill.
Is this face recognition?
No. The supervisor taps the staff member's photo. There is no camera scan and no biometric data.
Can I show the client proof of attendance?
Yes. Each mark shows who was marked, at which site, on which day, and when the mark was recorded.
Does it work in basements with no signal?
Yes. Marks are saved on the phone and sync when the network returns.
Can I tell which sites lose money?
Yes. The site profit and loss report sets each building's bill against the wage cost of the staff who worked there, month by month, with loss-making sites listed first.
Know who turned up at every site, every shift
Supervisors mark attendance by tapping each staff member's face photo, even offline. The salary sheet and the client bill are ready at month end.
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